Corporate

Safe4 solutions for Corporations, Companies and Organisations of all sizes.

Electronic document management systems have been implemented by corporate organisations since the mid-1980s. Most of them have required large capital investments in hardware and software, as well as involving significant internal IT resources for management and support. In many cases the return on investment has not reached the levels anticipated.

However, Safe4 is based on a different approach: no capital investment in hardware or software, no lengthy and costly implementation projects, no complex training and familiarisation processes, and very low risk.

Safe4 can help the corporate organisation by supporting a series of different activities, for example:

Document Distribution

Getting documents to internal and external parties immediately, and with complete confidentiality. Internal and external projects will benefit greatly from this capability, as they will from the comprehensive audit trails and reporting functions of Safe4. Setting up structures to reflect any type of business activity takes minutes, and roll-out can be accomplished in days rather than weeks or months.

Health and Safety

Internal and external parties will require access to accurate and up-to-date health and safety policies. Safe4 versioning functionality ensures that everyone sees the same information.

Employee Benefits

For those organisations that offer benefits schemes to their staff, Safe4 is an ideal way to make information available. Share option schemes, for example, require the provision of large amounts of highly confidential information to participants.

Board Papers

Agendas, minutes, analysis, reports: a wide variety of confidential information is distributed regularly to board members. Internal email systems are often used, but they still require the recipients to file their own documents resulting in unnecessary duplication, and frequently confusion over which is the correct version of documents. The versioning facility within Safe4 removes this problem.

HR Management

Personnel files are a classic application for Safe4. Not only are they highly confidential, but they are likely to be accessed by employees, consultants and contractors at any time. Often internal document systems are not ideal to support this requirement. The completely secure separation of Safe4 vaults prevents information from being seen by anyone who is not authorised to have access to specific documents.

Summary

While the adoption of Safe4 by corporate organisations may not fully replace internal systems, it will enhance document sharing with external and internal parties in a way that guarantees confidentiality.

When used in conjunction with the Safe4 Application Programming Interface, internal line-of-business applications can be used to populate Safe4 vaults automatically, reducing cost and improving efficiency even further.